Executive Assistant (Work-From-Home)

Philippines
Full Time
Experienced
Executive Assistant (Work-from-Home, PH-Based)

Perks & Benefits
  • 100% Permanent Work-from-Home Setup
  • 13th-Month Pay Bonus
  • Company-Provided Equipment
  • HMO with Dental & Life Insurance
  • 18 Vacation Leaves + 6 Sick Leaves
  • Birthday Leave (with a cake!)
  • Tenure Incentives & Quarterly Perks
  • Free Meal Every 1st Friday of the Month
The Role: Executive Assistant
The Executive Assistant (EA) provides high-level administrative and operational support to the Managing Director across multiple business entities. This role ensures day-to-day priorities are effectively managed while also contributing to broader business administration, back-office functions, and continuity planning. The EA plays a critical role in maintaining efficiency, supporting growth, and building redundancy as the organization scales and faces increasing demands.


What You’ll Do:
  • Manage the Managing Director’s calendar, emails, and task priorities across multiple businesses.
  • Schedule and coordinate meetings, calls, travel, and accommodations.
  • Prepare meeting agendas, follow-up summaries, and track outcomes to ensure timely execution of action items.
  • Generate accurate and timely administrative reports to support leadership decisions.
  • Perform general administrative tasks including data entry, file organization, and document management.
  • Support light marketing tasks such as campaign coordination, research, and content formatting.
  • Collaborate closely with other team members involved in executive support to ensure coverage, consistency, and smooth handover of responsibilities.
  • Identify opportunities to streamline administrative and operational workflows.
  • Assist with ad hoc tasks and special projects assigned by the Managing Director.
  • Maintain compliance with internal processes, documentation standards, and quality controls.
  • Provide continuity and coverage during periods of high demand.

What We’re Looking For
  • Minimum 2 years of relevant experience in executive assistance, sales coordination, administration, or CRM support.
  • Excellent English communication skills (written and spoken).
  • Proficient in Microsoft Office and/or Google Workspace.
  • Experience using HubSpot or similar CRM tools.
  • Proficiency in Canva for basic design or content creation tasks.
  • Strong organizational skills, with the ability to multitask and meet deadlines independently.
  • Experience supporting Australian clients or working across time zones is a plus.
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